Mid Washington Seniors Golf Association
Board
Member Meeting
December
13, 2022
AGENDA:
A
CALL TO ORDER
at 10:00 am
Board Members in Attendance: Wes Forshee, Denney Dawson, Chuck
Broten, Steve Carley, Reinhold Schuetz, Terry Welling, John Galligan, Jim Pape,
Ron Whitaker
Board Members not in Attendance: Tom Seeley, Dan Skaramuca
Others Present: None
B
ORDER OF BUSINESS
1.
Review
and Approve prior Meeting Minutes
Ø Tabled.
Board awaiting final version from Secretary Tom Seeley
2. Board Officer Elections for 2023
Ø Nominated and Elected:
·
President:
Wes Forshee
·
Vice-President:
Rheinhold Schuetz
·
Treasurer:
Denney Dawson
·
Secretary:
Tom Seeley
3. Review Tournament Schedule
Confirmation/Contacted for 2023
Ø
Discussion
and Action: All tournament dates for 2023 have been
confirmed except for the open date of August 16th. Several golf courses were suggested by board
members including Auburn, Druids Glen, Madrona, Port Ludlow, Kitsap Country
Club. It was decided to investigate the Kitsap
Country Club and Madrona Golf Course.
Reinhold Schuetz and Jim Pape were asked to contact Kitsap Country Club
and Madrona respectively.
4. Outline Preliminary FORMAT for Golf
Courses for 2023
Ø
Discussion
and Action: All tournaments scheduled with dates were
confirmed and assigned a Best Ball or Scramble format. A ‘Shambles’ format for at least one
tournament at Newaukum Golf Course was approved and potentially a second one
will be identified. Golf Genius is
programmed to help manage a Shambles format.
5. Assign Tournament Chairs/Co-Chairs for
Tournaments
Ø
Discussion
and Action: All tournaments were assigned a board member
tournament chair and co-chair except for the August 16th open
date. Once a tournament has been identified
a chair and co-chair will be assigned.
Ø
Discussion
and Next Steps:
·
Tournament
Chairs were tasked to continue making contact with course managers and proceed
with negotiating rates etc. related to our tournaments.
Contracts and/or
agreements on rates etc. have already been negotiated and finalized by
Tournament Chairs for several tournaments including (Oki courses and Meadow
Park).
·
Chuck
Broten indicated that he’s finalizing the tournament tracking spreadsheet for the
2023 golf season for use by Tournament Chairs/Co-Chairs. The spreadsheet was used very effectively
during the 2022 golf season to track essential elements of information
regarding golf course points of contact, rates, tee box assignments etc.
C ON-GOING
AND OLD BUSINESS
1. Pace of Play – Time Clocks
Ø
Issue: The Pace of Play at MWSGA
tournaments continues to be a problem.
As a board we have adopted rule changes allowed by USGA, provided
helpful guidance to players and teams but we continue to have slow play
impacting the enjoyment of tournament golf.
It has also resulted in the loss of members.
Ø
Discussion: Several members suggested
at the annual meeting that MWSGA should use a time clock to document slow play
and penalties assigned. Various opinions
were expressed on the effectiveness of using a time clock, including but not
limited to players/teams actually using the time clock, electrical power for
the time clock, weather impacting the time clock sitting out on the table and the
additional time spent by board members managing a tournament that would include
documenting time of rounds by teams,
Ø
Decision: It was decided by vote
that we give it a try and invest approximately up to $300 and purchase of one
(1) time clock for use at tournaments in the south during the 2023 golf
season. Board members will track,
document and evaluate the effectiveness of using the time clock for individual
tournaments in speeding up the pace of play.
2. Playing from the Forward Tees – Criteria
Ø Issue: Overall, the policy
change during the 2022 golf season allowing players/teams to play from the
forward tees based on age and/or preference has been well received and
successful. However, it has been apparent that criteria
on who is allowed to play from the forward tees needs to be more fully evaluated
and modified if appropriate for the 2023 golf season. Any changes should be based on the experience
and comments received from members on the use of the forward tees as well as to
ensure criteria is fair and appropriate for all members.
Ø
Discussion: None
Ø
Decision: Criteria will be taken up
action at the next board meeting
3. Best Ball Handicap Differential (Strokes
7, 8, 10 or Percentage 10%, 15%)
Ø
Issue: The need to establish a
fair, equitable and consistent differential for Best Ball tournaments.
Ø
Discussion: Several options were
discussed when Handicaps of partners were significant (e.g., more than 8
strokes) for Best Ball tournaments.
Ø
Decision: A motion was passed that
‘eight (8)’ strokes will be used for all Best Ball Tournaments.
4.
Scramble
Handicap Differential
Ø Issue:
During the 2022 Golf
Season, a handicap differential of 50%/50% was used. An evaluation is needed to
ensure the most fair and equitable differential is used as well as a
differential that members will understand. Several options for Scramble tournaments are
available for use in Golf Genius including the 50%/50%. The USGA recommends the 35%/15% option.
Ø Discussion: The issue of reaffirming the 50%/50% Scramble
differential or selecting another option was a topic on the November Board
Meeting Agenda. According to Draft
minutes of the meeting the issue was not addressed. It was tabled for action at
a future meeting.
Ø Decision: Criteria will be
taken up for action at the next board meeting.
5.
Application
fee for 2023
Ø Decision: According to
draft minutes of the November 2, 2022 meeting, a motion was passed to raise the
Membership/Application fee from $45 to $50 to help offset increasing
administrative fees
6. KP Measuring Tapes
Ø Issue: Several of the KP measuring tapes are fairly old and made of metal
that are becoming difficult to use.
Ø Discussion: Jim Pape has been evaluating the replacement and costs for the entire
KP device or just the tapes. It was
acknowledged by the board that the tapes need to be replaced but other parts of
the KP measuring devices are metal in the south and should be OK for future
use.
Ø
Decision: A motion was made and passed to purchase cloth or fiber material
measuring tapes (Eight units) for about $12 each and a tablet for
recording the distance if needed. It was
decided that we can continue to use the existing devices associated with the
measuring tapes.
7. Participation Points
Ø
Issue: Was the use and allocation
of ‘Participation Points’ effective?
Ø
Discussion: No Discussion or final decision for using participation points during
the 2023 golf season.
Ø Decision: Topic will be addressed
and final decision made at the next board meeting.
D. REPORT OF STANDING COMMITTEES
1. Financial Report – Treasurer, Denney Dawson
As we end calendar year
2022, MWSGA is in very good financial condition.
MWSGA Financial Status as of 12/13/2022 has two bank
accounts with Heritage Federal Bank of WA.
A checking account for association business expenses, & a savings
account for tournament payouts at the end of the season. A copy of the Financial Report is attached.
Upcoming Expenses in
2023:
·
Annual report & $10
to WA Secretary of State, good until 1/21/2023;
·
US PO for mail box -
$100;
·
Liability Insurance for
MWSGA Board 2022, to Duncan Assoc. Insurance
($50 handling fee & $980 for the insurance)
- $1,230;
·
Golf Genius - $3,291.40
2. Others
No Reports
E. NEXT BOARD MEEGING
Ø Scheduled: January 10, 2023
(10:00 – Noon)
F. ADJOURMENT
Ø A motion was made to adjourn the meeting, and seconded. By a unanimous vote of the members present,
the meeting was adjourned at noon.
